How do I handle international shipping?

by Jun 26, 2024

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Handling international shipping for your artwork involves several steps to ensure
that your package arrives safely and complies with all necessary regulations. Here’s
a detailed guide:

1.  Research International Shipping Regulations:

•  Familiarise yourself with the import regulations of the destination country,
  including restrictions on certain materials and items.
• Check for any specific documentation required for importing artwork.

2. Select a Reliable Shipping Carrier:

• Choose a carrier experienced in international shipping, such as DHL, FedEx,
  UPS, or USPS.
• Consider factors such as delivery times, tracking capabilities, and insurance
  options.

3. Properly Package Your Artwork:

• Use high-quality packaging materials to protect your artwork during transit.
• Wrap the artwork in protective materials such as glassine paper or bubble wrap.
• Use sturdy boxes and consider double-boxing for added protection.
• Include corner protectors to safeguard edges.

4. Prepare Documentation:

• Customs Declaration Form: Accurately complete the required customs
  declaration forms, specifying the contents and value of the package.
• Commercial Invoice: Include a commercial invoice that details the
  contents, value, and purpose of the shipment.
• Certificate of Authenticity: For valuable or original artwork, include a
  certificate of authenticity if applicable.
• Import Licences: Check if the destination country requires any import
  licences or special permits for artwork.

5. Calculate Shipping Costs and Duties:

• Use the carrier’s online shipping calculator to estimate shipping costs based on the
  package’s dimensions, weight, and destination.
• Research and estimate potential customs duties and taxes that the recipient may need
  to pay upon arrival.

6. Purchase Insurance:

• Insure your artwork for its full value to protect against loss or damage during transit.
• Check with the carrier for insurance options and coverage limits.

7. Label the Package Clearly

• Include the recipient’s full address, including country, postal code, and contact number.
• Attach all necessary shipping labels and customs documentation securely to the
  package.

8. Select Tracking and Delivery Confirmation:

• Choose a shipping service that includes tracking and delivery confirmation to monitor
  the shipment’s progress and ensure it reaches its destination.

9. Inform the Recipient:

• Provide the recipient with the tracking number and an estimated delivery date.
• Inform them about any potential customs duties or taxes they may need to pay upon
  receipt.

10. Keep Records:

• Maintain copies of all shipping and customs documentation.
• Keep a record of the tracking number and any communication with the recipient and
  carrier.

By following these steps, you can manage international shipping effectively, ensuring that
your artwork is delivered safely and in compliance with all relevant regulations.